Planning Milestones Overview

Use this as a general guide to keep you on track.



months out


Select your Wedding Party

Make a list of your wedding party members and prepare to ask them

book the Planner/coordinator

This is your first stop. As planners we help you find the best venues and vendors and can arrange most of this for you and negotiate the best rates. 

book the invitation designer

We love to create a cohesive look with your entire wedding. We help you send out Save The Date cards and carry that design through the remainder of the invitation papers. Sending out the Save The Date gives you a good idea of what venue to book. 

book the photographer

You'll want engagement photos and all the best photographers get booked quickly! 

create your guest list

Decide on the number of guests and send out save the date cards. Once you know how many guests you’ll invite, book the venue.

then book these vendors

  • Venue

  • Hotel Blocking (your planner can arrange this)

  • Officiant

    • Meet with your officiant



or More Months out

book the floral designer

We make the design process easy for our clients by providing design selections for tabletop items and other aesthetics to create the most cohesive design. We are also designers and stylist so we have all the design choices covered for you. We book up about a year or more in advance as well so we like to recommend our clients book us at least 12 months in advance of their wedding date. 

book these vendors

  • Caterer

  • Bakers

    • You'll need time to travel around and sample foods

  • Bar

  • Videographer

  • Hair & Makeup

    • You'll need time to do a trial run


Take a moment to check your feelings and remember to take time for yourself.



or More Months Out

shop for your dress, shoes and accessories

Be sure to share these details with your floral designer so they can design with your attire in mind. 

book these vendors

  • DJ & Entertainment

  • Rentals

  • AV & Lighting

  • Day Of Coordinator (if you don't have a planner)

Your rentals and your catering order should be connected. Your planner should be ensuring that you have a plate, glass and utensil for every served item as needed. The rental company often prepares a diagram of the venue with your rental items included such as reception tables, chairs, and other furnishings. Be sure to communicate other needs such as the dance floor, cake table, and other serving areas. 


2 to 4

months out

invitations & rSVPs

Finalize and ensure that these are mailed out no later than two months prior to your wedding date to give guests enough time to RSVP. Provide a final count to the cater and rental company before your contract cutoff time to avoid unnecessary charges. 

book these vendors

  • Transportation

    • For guests

    • For your grand exit

  • Ensure your family has arranged a rehearsal dinner


1 to 2

months out

final details

  • Finalize seating plan, order table numbers, escort cards

  • Obtain your marriage license from your local government office

  • Discuss rehearsal plans and ceremony details

  • Make final transportation arrangements

  • Buy wedding party gifts

  • Order favors

  • Make final vendor payments

  • Purchase guest book

  • Purchase sendoff materials (sparklers, etc.)



I encourage you to do this:

Take a breath and soak it in. Every moment. This season is one you should be present for. Stress should not have a place at this table.